Privacy Policy


This privacy and cookie statement was most recently revised on Jan (2024).

Your privacy and the protection of your personal data is of great importance to iBoxBot (hereinafter: iBot). During the processing of your personal data via our website (iBoxBot.com) or our services, we work in accordance with the requirements for the processing of personal data laid down in the privacy legislation (General Data Protection Regulation). This means we:

  • Clearly specify our purposes before we process personal data, by using this privacy and cookie statement.
  • Limit our collection of personal data to only the personal data needed for legitimate purposes.
  • First ask for explicit permission to process your personal data in cases where your permission is required.
  • Take appropriate security measures to protect your personal data and we demand the same from parties who process personal data on our behalf.
  • Respect your right to access, correct or delete your personal data held by us.

For what purposes do we use your personal data?

By using our online platform, we obtain various personal data from you. For each purpose is indicated what information we obtain from you, for what purpose we process this information and how long it will be stored. If you have any questions or want to know exactly what we store about you, please contact iBot . Our contact details are mentioned below.

You have the possibility to create an account with via our website, after which you could use our products and services (performance of contract). For this purpose, we could process the following personal data:

  • Name
  • Company Name
  • Phone number
  • Email address
  • Role in organization

Once you have created an account, you can decide to add a profile image to your profile.

We store this information until you cancel your account, or for a maximum of 2 years after the last time you logged in to your account. We will then assume that you no longer wish to use our services. We store some personal data if we are legally obliged to do so.  

Providing our services
iBot  is the all-in-one inbox for businesses. We can use your personal data for providing our products and services (performance of contract). For this purpose, we could process the following personal data:

  • (Company) name
  • Contact details (email address and telephone number)
  • Address details
  • VAT number
  • Any other information required for providing our services

We store this information as long as we provide you with our services and for 2 years thereafter. We do this to improve our product and keep information about our customer relationship in case you have any questions. Certain types of personal data will be retained for a longer period with regards to the legal tax retention.

As long as we provide you with our services, we enable you to delete data (including but not limited to added channels, messages and contact details) in a manner that is consistent with the functionality of the Service. If you use the Service to delete any data in a manner that would prevent you from recovering the data at a future time, you agree that this will constitute an instruction to us to delete the data from our systems in accordance with our standard processes and applicable law.

When you send us an email, chat message or Facebook message, fill out the contact form, or contact us in any other way, you accept our offer to get in touch with us (performance of contract). For this purpose, we could process the following personal data:

  • Name
  • Email address  
  • Any information you enter yourself as the content of a message

We store this information until we are sure that you are satisfied with our response and 1 year thereafter. This way we can easily access the information in case you have any following questions.  

We have a newsletter to inform those interested in our services. Each newsletter contains a link with which you can unsubscribe from our newsletter. Your email address will be added to the list of subscribers only with your consent. We store this information until you cancel your subscription.

Handling job applications

Have you responded to one of our vacancies or submitted an open application? If so, we will process your personal data in order to process your application and in preparation for the possible conclusion of an employment contract (performance of contract). For this purpose, we could process the following personal data:

  • Name
  • Email address
  • Motivation
  • CV
  • Any other information you enclose with your application

We will retain your application details for a maximum of 4 weeks after the position has been filled. We will retain this information so we can contact you in the event that the position becomes vacant again within the probationary period. We can retain your data for 2 years longer – with your consent – in case we might have an interesting vacancy in the near future.

If we end up hiring you, we will store your application data in your personnel file. This file will be stored for as long as necessary.

Providing data to third parties
iBot  only shares your data with third parties when this is allowed by current legislation. It may happen that we provide your personal information to third parties, because:

  • we have engaged them to process certain data;x
  • it is necessary to carry out the agreement with you;
  • you give permission for this;
  • we have a legitimate interest in this;
  • we are legally obliged to do so (e.g. if the police demand this in case of a suspicion of a crime).

The parties that process personal data in our or your assignment:

  • IT service providers or suppliers
  • CRM service providers
  • Administration service providers
  • Accountants
  • Cookie service providers
  • Payment service providers
  • Marketing companies
  • External advisors  

In order to provide this service, iBot  may provide your personal data to parties established outside the United Arab Emirates. iBot will only do this if there is an adequate level of protection for the processing of personal data.

Do you have any questions about the processing of your personal data? Please contact us using the contact details in this privacy and cookie statement.

Integrations with third-party software
Our service allows certain integrations with third-party software. Such integrations may enable, among other things, the exchange of data between systems of iBot  and such third-party software. Any data received through these integrations is used exclusively to deliver the intended integration and therewith intended service aspect. Insofar the exchanged data contains personal data, this privacy statement shall apply. For the realization of certain integrations, it may be necessary to authorize iBot  to actually use the integration, e.g. to send to and/or retrieve data from the linked systems.

Google’s Limited Use Requirements
iBot ‘s use and transfer to any other app of information received from Google APIs will adhere to Google API Services User Data Policy, including the Limited Use requirements.

Social media buttons
On our website we use social media buttons, which redirect you to the social media platforms. This gives you the option to follow us and share content within the network. You will also see advertisements on your social media page. The buttons are active because of bits of code that come from the social media networks. If you want to know what the social media platforms do with your personal data, please read the relevant privacy statement:

  • Facebook (privacy policy)
  • Instagram (privacy policy)
  • YouTube (privacy policy)
  • LinkedIn (privacy policy)

These social media companies are based in the United States and adhere to the Privacy Shield principles, as they are affiliated with the U.S. Department of Commerce’s Privacy Shield program.

We may use cookies on our website which are saved on your computer. Cookies are also placed via third parties engaged by us. We use both functional cookies and third-party cookies for analysis and marketing purposes.

When you visit our website for the first time, a pop-up is displayed indicating that if you click the accept button, you accept the cookies and plugins. The moment you click on the accept button, you give us your consent to use all cookies and plugins as described in the pop-up and this cookie statement. You are free to disable cookies using your browser. Please keep in mind that our website may not work optimally.

We use cookies for the following purposes:

  • to enable the functionality of our website and to protect our website (technical or functional cookies);
  • to generate overall statistics and gain insight into the use of our website by the public to optimise our website and services (analytics cookies);
  • to personalise the content on our website and the internet offer on the basis of your interests and click and surf behaviour, by displaying advertisements that fit your interests (targeting/marketing cookies);

These cookies collect the following data from you:

  • IP address
  • Cookie-ID
  • Website and click behaviour
  • Referrer URL

For the above-mentioned purposes, we use the following cookies:

We have no control over how the above parties use the cookies and the information (under which personal data) they collect, by themselves. For more information about these parties and how they use cookies, we recommend you to read their privacy statements (please be aware that such statements may be revised regularly).

Enabling and disabling of cookies
You can prevent the placement of cookies by adjusting the settings on your browser (see your browser Help for how to do this). In case you only want to accept the cookies for Google Analytics and the functioning of the website but not the advertisement cookies, you can choose the setting in your browser “block cookies of third parties”. Beware: most websites do not optimally function when cookies are disabled.

Expiration date of cookie and removal of cookies
Most cookies have an expiration date. This means that they will automatically expire after a certain period and no longer register any data concerning your visit to the website. Another option is to remove the cookies manually before the expiration date. In order to do this, consult the instruction manual of your browser.

Your rights
You can always contact us if you have any questions regarding our privacy statement. Besides that, you have to the following rights regarding your personal data:

  • Right of access: you have the right to see what kind of personal data we processed about you;
  • Right of rectification: you have the right to rectify any personal data we have processed about you, if this information is (partially) wrong;
  • Right to complain: you have the right to file a complaint against the processing of your personal data by us, or against direct marketing;
  • Right to be forgotten: you can file a request with us to remove any personal data we have processed of you;
  • Right to data portability: if technically possible, you have the right to ask us to transfer your processed personal data to a third party;
  • Right to restriction of processing: you can file a request with us to (temporarily) restrict the processing of your personal data.
  • Right to revoke your consent, when we process your data based on your consent.


You may send a request by sending an e-mail to info@iboxbot.com or contacting us by our phone numbers. To prevent abuse, we may ask you to provide proper proof of your identity. If you want to inspect personal data linked to a cookie, you should include a copy of the relevant cookie with your request, which you can find in your browser settings.

We will usually respond to your request within one month. This term can be extended if the request is proven to be complex or tied to a specific right. You will be notified about a possible extension of this term within one month.

Modification of this privacy and cookie statement
We may change this privacy statement from time to time. Changes will be published on our website. It is therefore advised to consult this privacy and cookie statement on a regular basis so you are aware of these changes.

If you would like to file a complaint about our use of personal data, please send an email with the details of your complaint to info@iboxbot.com. We will look into it and respond to any complaint we receive.

If you think that we are not helping you correctly, you have the right to file a complaint with the national supervisory authority responsible for the protection of personal data against our processing of your personal data.

Contact details
If you have any questions and/or suggestions, please contact us on the mentioned number on the footer of this website.